Top Wedding Text Templates: RSVP Reminders, Save the Dates & Guest Collection Forms

Planning a wedding involves countless details, and one of the most important is keeping your guests informed and engaged. Text messaging has become the go-to communication method for modern couples, offering instant delivery and high open rates. Whether you're sending save-the-dates, collecting RSVPs, or sending important updates, having the right message template can make all the difference.

In this comprehensive guide, we'll share the top wedding text templates for every stage of your wedding planning journey. These templates are designed to be professional yet warm, clear yet concise, and most importantly—effective at directing guests to take action through clickable links.

Why Text Messages Work for Wedding Communication

Before diving into the templates, let's understand why text messaging is so effective for wedding communications:

High Open Rates: Text messages have a 98% open rate, compared to 20% for emails

Instant Delivery: Your guests receive messages immediately, perfect for time-sensitive updates

Personal Touch: Individual messages feel more personal than group emails

Clickable Links: You can include direct links to RSVP forms, websites, or other important resources

Cost-Effective: Affordable messaging solutions like WeddingTXT make it accessible for any budget

Save the Date Templates

Template 1: Formal Save the Date

Hi [Name]! We're thrilled to share that [Bride's Name] and [Groom's Name] will be getting married on [Date] at [Venue Name] in [City, State]. Please save the date! More details and formal invitation to follow. View our wedding website: [Wedding Website Link] 💍

Template 2: Casual Save the Date

Hey [Name]! Save the date: [Bride's Name] & [Groom's Name] are tying the knot! 📅 [Date] at [Venue]. Mark your calendar—we'd love to have you there! Check out our wedding website: [Wedding Website Link] Invitation coming soon. ❤️

Template 3: Destination Wedding Save the Date

Hi [Name]! We're getting married! ✈️ [Bride's Name] and [Groom's Name] will be saying "I do" on [Date] in [Destination City/Country]. We'd love for you to join us for this special celebration! Save the date and visit our wedding website for travel details: [Wedding Website Link] 🌴

RSVP Reminder Templates

Template 1: First RSVP Reminder (2-3 weeks before deadline)

Hi [Name]! Just a friendly reminder that we'd love to know if you'll be joining us for our wedding on [Date]. Please RSVP by [Deadline] at [RSVP Link]. Can't wait to celebrate with you! 💕

Template 2: Second RSVP Reminder (1 week before deadline)

Hi [Name]! We're finalizing our guest count and would love to hear from you! Please RSVP by [Deadline] at [RSVP Link] if you haven't already. Let us know if you have any questions at [Contact Email]! 🙏

Template 3: Final RSVP Reminder (3 days before deadline)

Hi [Name]! Last call for RSVPs! We need to confirm our final guest count by [Deadline]. Please let us know if you'll be joining us at [RSVP Link]. Thank you so much! ❤️

Template 4: Polite Follow-Up for No Response

Hi [Name]! We wanted to make sure you received our invitation. We'd love to have you celebrate with us on [Date]! Please RSVP at [RSVP Link]. If you have any questions, contact us at [Contact Email]. Hope to see you there! 💒

Guest Information Collection Templates

Template 1: Collecting Dietary Restrictions

Hi [Name]! We're planning the menu for our wedding and want to make sure everyone's dietary needs are accommodated. Please fill out our dietary preferences form: [Dietary Form Link] Thank you! 🍽️

Template 2: Collecting Song Requests

Hi [Name]! We're creating our wedding playlist and would love your input! Submit your song request here: [Song Request Link] 🎵

Template 3: Collecting Guest Addresses

Hi [Name]! We're sending out wedding invitations and want to make sure we have your current address. Please confirm your mailing address here: [Address Form Link] Thank you! 📮

Template 4: Collecting Plus-One Information

Hi [Name]! We're finalizing our guest list and wanted to confirm if you'll be bringing a plus-one. Please update your RSVP here: [RSVP Link] Thank you! 💑

Wedding Update Templates

Template 1: Venue Change

Hi [Name]! Important update: We've changed our wedding venue to [New Venue Name] at [Address]. The date and time remain the same: [Date] at [Time]. View updated details and directions: [Wedding Website Link] Thanks for your understanding! 📍

Template 2: Time Change

Hi [Name]! Quick update: Our ceremony time has changed to [New Time] on [Date]. The venue remains the same: [Venue Name]. View full details: [Wedding Website Link] Please update your calendar! See you there! ⏰

Template 3: Weather Update (Outdoor Wedding)

Hi [Name]! Weather update for our wedding: [Weather forecast]. We're monitoring conditions closely. If we need to make any changes, we'll send another update. Check our wedding website for the latest info: [Wedding Website Link] Fingers crossed for beautiful weather! ☀️

Template 4: Dress Code Reminder

Hi [Name]! Friendly reminder: Our wedding dress code is [Formal/Cocktail/Casual]. View all wedding details: [Wedding Website Link] We can't wait to see you all dressed up! Can't wait to celebrate with you! 👗👔

Pre-Wedding Event Templates

Template 1: Rehearsal Dinner Invitation

Hi [Name]! You're invited to our rehearsal dinner on [Date] at [Time] at [Location]. We'd love to have you join us for this intimate celebration before the big day! RSVP here: [Rehearsal Dinner RSVP Link] 🍷

Template 2: Bridal Shower Invitation

Hi [Name]! You're invited to [Bride's Name]'s bridal shower on [Date] at [Time] at [Location]. We'd love to celebrate with you! Please RSVP by [Deadline] at [Bridal Shower RSVP Link]. Can't wait! 🎁

Template 3: Bachelor/Bachelorette Party Invitation

Hi [Name]! You're invited to [Bride/Groom's Name]'s [Bachelor/Bachelorette] party on [Date] at [Location]. Let's celebrate! Please RSVP by [Deadline] at [Party RSVP Link] so we can plan accordingly. 🎉

Post-Wedding Templates

Template 1: Thank You Message

Hi [Name]! Thank you so much for being part of our special day! Your presence meant the world to us. We're so grateful to have you in our lives. Love, [Bride's Name] & [Groom's Name] ❤️

Template 2: Photo Sharing

Hi [Name]! Our wedding photos are ready! You can view and download them at [Photo Link]. Thank you for making our day so special! 📸

Template 3: Thank You for Gift

Hi [Name]! We received your beautiful gift and wanted to say thank you! Your thoughtfulness means so much to us. We can't wait to use it in our new home together. Thank you! 🎁

Tips for Using Wedding Text Templates

Personalize When Possible: Use the guest's name and reference your relationship when appropriate

Keep It Concise: Text messages should be brief and to the point

Include Clear Call-to-Action Links: Make it obvious what you want guests to do with a clickable link

Use Emojis Sparingly: A few well-placed emojis add warmth, but don't overdo it

Send at Appropriate Times: Avoid early morning or late night messages

Follow Up Strategically: Don't overwhelm guests with too many messages

Provide Contact Information: Include an email address or phone number for guests to reach you with questions

Best Practices for Wedding Text Messaging

Get Permission First: Make sure guests have opted in to receive text messages

Segment Your List: Send different messages to different groups (family, friends, colleagues)

Track Responses: Use a service like WeddingTXT to track who has clicked your links and completed actions

Respect Privacy: Never share guest phone numbers or create group messages

Be Professional: Even casual messages should maintain a level of professionalism

Test Your Links: Always verify that links work before sending messages

Use Short Links: Consider using URL shorteners for cleaner-looking messages

How WeddingTXT Can Help

WeddingTXT makes it easy to send personalized text messages to all your wedding guests. Simply export your guest list from your wedding website (Zola, The Knot, etc.) and WeddingTXT handles the rest. With features like:

Individual message delivery (not group chats)

Clickable links in every message

Deliverability tracking

Affordable pricing ($10/month Pro or $6 one-time sends)

Easy guest list import

Professional message templates

You can focus on what matters most—enjoying your wedding planning journey!

Conclusion

Effective wedding communication doesn't have to be complicated. With the right templates and a reliable messaging service like WeddingTXT, you can keep all your guests informed and engaged throughout your wedding planning process. Remember to personalize your messages, include clear call-to-action links, and always maintain a warm, friendly tone.

Start using these templates today and watch your RSVP rates improve and your guest communication become more streamlined than ever before!